Here is a list of other documents that the AI determined are semantically related to your selection. The bottom pane shows the “see also” part. This list will improve over time as you add more files and group them. The top of the pane shows the “classify” part – a list of groups that the AI thinks might be a good match for your document. It’s just to the left of the maginfying glass. This used to be activated using DEVONthink’s famous “Magic Hat” icon but now looks more like a disolving hamburger button. This shows up in the far right Inspectors pane of the three-pane display. See Also & Classify is where you interact with DEVONthink’s AI. Once you have a document in a group you can use DEVONthink’s poweful AI to see if there are other documents that might be a good fit for that group. Step 2 – Build Groups Using “See Also & Classify” You can also prevent groups from displaying with tags, but that’s getting us out into the weeds. It can be helpful to start groups with a capital letter and keep tags all lowercase so that you can distinguish between the two. It turns out that in DEVONthink groups are actually a type of tag, meaning that they can show up in a list of all tags. Tip – Start Group Names with a Capital Letter, Keep Tags Lowercase If you’ve got several documents that belong in the same group you can select all of them and group them at the same time. Drag the group icon from the main window to your open database in the left pane. DEVONthink will put the document in a group and provide an entry field for creating the name. You can create a group by selecting your document in the main window, right-clicking and selecting “Group Items”. “Pets” is probably the best choice for a group name at this point. “Guinea pigs” might be too specific, unless domestic rodents is your area of research. “Articles” is too general and it will be difficult for the AI to distinguish between an article, a blog post or a note. Suppose you want to group an article about raising guinea pigs as pets. You want to make it easy for DEVONthink’s AI to understand the subject matter of your documents so that it can assist you in future classification. At the beginning you don’t want to be too specific, but also not too general. Pick one of these and decide what it’s about. Let’s say you have a stack of documents in your DEVONthink Inbox. Step 1 – Put Your First Document in a Group A document can only be in one group at a time…though as with everything DEVONthink there are exceptions to this rule. Groups appear in the leftmost pane of the application and look like an outline or file structure.

Groups are most obvious way to organize documents in DEVONthink. This “bestness” comes at a price however – a user interface that is a little hard to figure out at first. DEVONthink is great MacOS app for warehousing massive amounts of information and yet giving you easy access when you need it.

Devonthink pro 3.0